Whether you are doing the initial vendor product load or are adding new items to an existing inventory, there are a couple of methods that you can use to load new items into inventory.  


The Back Office functionality is one of those methods, and so the steps to loading a new product into inventory using the Back Office functionality is the subject of this article.


1) The first step is to login to the admin portal.  After you have logged into the portal, select the vendor that you wish to load products for from the drop down menu.


2) The next step is to click on the Inventory button, which is located on the top toolbar.



3) After clicking on the Inventory button on the toolbar, You'll see a navigation bar appear along the left-side of the screen.  Click on the All Inventory link.


4) After clicking on the All Inventory link on the left navigation menu, you will see a list of all of the items that are in inventory at that time.  If the screen is blank, it is because there are no items in inventory.  


In order to add a new item to inventory, you must click on the Add Item button (second button from left on the list buttons above the Search Bar) 



5) The Add Inventory dialog bow will appear.  If you notice that the dialog box has several tabs (Basic Information, Extended Information, Shipping, Options, Filters, Prices, Images, and Categories).

NOTE: If you are logging in using a vendor account, the Prices and Categories tabs will NOT be visible.


6) You'll need to go step-by-step through the tabs in order to successfully add a new item.  So let's start with the Basic Information tab.


7) Basic Information tab contains the basic information that the product needs in order to be listed in the site.  


Not every field on the Basic Information tab is required; however, in order for your product to be presented properly on the site, you are going to need to fill in the following fields:

    a) Item Name

    b) Brand Name

    c) Model Name

    d) Sku

    e) (Active/Inactive) - Select whether the product is visible and can be ordered (Active) or not visible on the site (Inactive)

    f) Quantity - Quantity that is available in stock

    g) Featured Product - Check this box if you would like the product to be displayed at the bottom of the home page

    h) Short Description - No more than 250 character description of the product

    i) Infinite Quantity - Check this box if the product is always available and there is never an issue of having products on-hand to fulfill orders


After you have entered information into the above fields, you will then need to click the blue Save button at the top of the tab.



8) The next tab is the Extended Information tab.  This tab is used to create and populate the optional, but recommended, tabs that appear on each product page.  The tabs are optional; however, we do recommend that at least a Description tab is included so that a complete description of the product can be provided. 


As you can see in the below image of the Extended Information, for this product, there is a Description tab (recommended).  If you decide to create a tab for the Description (or for anything else), all that you need to do is click on the Add Tab button for the Add Tab dialog box to appear.  Fill in Tab Text field with the name of the tab (i.e. Description, How-to-Use, Ingredients, etc)  and then click the Save button..


After you have created the tab that you want, click on the Edit Description button to enter the text for the description or whatever text you want displayed.


9) The next tab that you will need to complete is the Shipping tab.  The Shipping tab stores all of the information that is necessary to ship the product.  It contains various methods of shipping (Ground, Next Day, etc.) as well as the weight in pounds and in kilograms.


The fields on this form that you are going to need to complete are the type of shipping method for the product (can be the same as the other products, but does not have to be), and the weight in pounds (the weight is kilograms will be automatically calculated after the weight in pounds is entered).  


After you have entered the weight in pounds and the method of shipping, Click on the Save button to save your information.




10)  The next tab is the Options tab.  The Options tab is used for entering information for varieties of products where the product may have various sizes or colors that are available.  The process for entering information into the Options tab will be covered in another article.



11) After the Options tab is the Filters tab.  The Filters tab is not necessary for most products, so we are not going to spend time on it.




12) The next tab is the Prices tab.  The purpose of the Prices tab is to set the item cost, the sales price, and the store's commission into the system so that it will know how much money is being made (or lost) on sales of the product, as well as the amount of money that needs to be paid to the CBP & to their franchise stores.  So, enter the information for the item cost, selling price, and the commission and then click on the blue Save button to save your changes.


As noted earlier, the Prices tab is not going to be visible if you logged in with a vendor account. 


13) After you have saved your price information, you'll need to go to the Images tab.  The Images tab is where you'll set the  images that are associated with the product.  You can associate up to 10 images per product.  


The images can be associated with the product by entering the image name (or some part of it) into the Search field, then clicking on Search.  The image will be displayed in the Search results area below the Search bar, and then all that has to be done is to click on the image, hold down the left mouse button, and drag the image to the area on the right.below Product Images.

The image is stored in the Image Manager.  The method of uploading images into the Image Manager will be covered in  another article.


14) The last tab is the Categories tab.  The Categories tab is used to display the list of categories and subcategories that are associated with the platform.  


All that is needed to associate a products with the desired Categories is to click on the category tree to expand the list of primary and subcategories, and select one or more of them by clicking on the checkbox to the left of the category and/or subcategory name.


After you have made your selection of categories and subcategories, click on the Save button to save your changes. As noted earlier, the Category tab is not going to be visible if you logged in with a vendor account.



After you have entered all of the information into the system for your product, it is all set and ready to go.  The system is designed to be very simple, so the process for adding new products to inventory is very straight-forward and simple.  After you have done a few of them, it should not take more than 2-3 minutes per product to add to the system.